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Freedom of Information and Protection of Privacy Act (FOIP)

The personal information requested on Off-Campus forms as part of the school registration process is collected under the authority of Alberta’s Freedom of Information and Protection of Privacy Act (FOIP), the School Act and its regulations, and the Canadian Charter of Rights and Freedoms, Section 23. This information will be used for the establishment of a student record, determination of residency, for a school board’s obligation to provide students with an education program that meets their needs, to provide a safe and secure school environment and other purposes that relate directly to and are necessary for an operating program or activity, including program placement, determination of eligibility and/or suitability for provincial or federal funding, contact and health related information in the event of problems or emergencies. Personal information may also be provided to the Minister of Learning for the purpose of carrying out programs, activities, or policies under his/her administration (e.g., research, statistical analysis). This information will be treated in accordance with the privacy protection provisions of the FOIP Act. If you have any questions about the collection and/or the intended purposes of your personal information, please contact the school principal or the CBE FOIP Office at foip@cbe.ab.ca, or by mail to The Calgary Board of Education, 1221 – 8 Street S.W., Calgary AB T2R 0L4. Students age 18 and older and their parents should refer to: Release of Information to Students & Parents

School District Use of Personal Information

The Calgary Board of Education (CBE) is authorized and required under the provisions of the School Act and its regulations, in accordance with the Freedom of Information and Protection of Privacy Act (FOIP), to collect, use and disclose the personal information necessary to provide an educational program and ensure a safe and secure school environment for students. Consent is not required for these purposes. Personal information means recorded information about an identifiable individual that may include but is not limited to: student name, age, grade, address, phone number, etc. As part of the school’s digital citizenship plan, students will be taught to limit, and consider the privacy implications, of sharing their personal information online. The following are some examples of how personal information may be used by the CBE. This list is not intended to be all-inclusive.

• Student records, report cards, attendance
• Photographs or videos ( e.g. individual, class, team, club) that feature students and are used within the school
• School newsletters, school websites
• Yearbooks, identification cards, library cards
• Classroom or program assignments and activities
• Assignment of a CBE Gmail account and the use of educational tools such as Google Apps* for Education, which may require student information to log-in
• Parent/guardian contact information for absenteeism, emergencies, etc.
• Transportation services
• School-sponsored activities such as fine arts productions, presentations, fairs, celebrations, clubs, sports activities, field trips
• To determine eligibility or suitability for an award, scholarship, athletic program, etc.
• Law enforcement and or matters relating to safety and security

*Google Apps for Education (GAFE) are used to communicate and collaborate electronically. GAFE includes Google Drive, Sites, Groups, Gmail and Calendar. All other public and third party apps are not available through GAFE.

Parent/guardian consent is required for student information to be used for purposes beyond educational programming and student safety. See the following forms on the CBE website (www.cbe.ab.ca) for more information:

• Consent for CBE Use of Student Information
• Consent for Use of Student Information by News Media and Outside Groups

Parents and independent students are under no obligation to provide consent by signing these forms. Consent may be withdrawn at any time by notifying the school principal in writing. If you have any questions about the collection or the intended uses of this information, please contact the school principal.

Please Note

Photos, videos or images of students attending or participating in school activities (e.g. sporting events, concerts, cultural programs, clubs, field trips, graduation or other ceremonies), which are open to the public, may be taken by anyone in attendance without prior consent. The CBE cannot control or prevent the further distribution or use of these photos, videos, images or other personal information by those who access the information. Information posted online may be transmitted to and stored on servers outside the CBE, including locations outside of Alberta and Canada. The CBE cannot guarantee protection of information against possible disclosure resulting from illegal activity or under foreign access laws.